Department plan
Small Department
For occasional searches and a compact hiring team.
$199total for one month
Or $1,990 for 12 months
- 25candidate workflows
per calendar year while licensed - 3active staff seats
candidates and referees use secure links
Reference checks for campus hiring.
Less chasing. One clear report.
Replace scattered reference emails with structured surveys and scheduled reminders. Your search committee gets one report with scores and written feedback for each candidate.
Preview without a form. Department plans start at $199/month with automatic renewal.
Your committee's reference report
Committee packetAssistant Professor search
DraftCollectingSealed- Former department chairNominatedCompleted
- Dean and direct supervisorNominatedCompleted
- Peer collaboratorNominatedCompleted
Teaching
Research
Collaboration
Integrity
Locked by chairPDF and Excel
Reminder sent automatically
Consent recorded as evidence
- No accounts for candidates or references
- Consent recorded before anyone is contacted
- SAML and CAS single sign-on
- WCAG 2.1 AA, multilingual workflows
From request to committee review.
- Invite the candidate
The candidate reviews the privacy notice, records consent and nominates references through a secure link. Invitations go out after consent and nominations are complete.
- Send surveys and reminders
References answer a structured survey through their own secure links. Scheduled reminders handle the follow-up for your team.
- Review one committee report
See each reference's answers and competency scores in one report. The chair can lock the report after review and export it to PDF or Excel.
Committee packetAssistant Professor search
DraftCollectingSealed- Former department chairNominatedCompleted
- Dean and direct supervisorNominatedCompleted
- Peer collaboratorNominatedCompleted
Teaching
Research
Collaboration
Integrity
Locked by chairPDF and Excel
Reminder sent automatically
Consent recorded as evidence
See a reference check
from start to report.
In 30 minutes, see what candidates receive, how references respond and what your committee reviews. Bring your questions about pricing or campus requirements.
- Your current process
Tell us where reference checks create extra work for your team.
- A complete reference check
Follow candidate consent, reference surveys and the report your committee receives.
- Your plan and next steps
Compare licensing options and discuss setup, SSO or ATS requirements.
Give the committee a common starting point.
Competency scoring, report locking and PDF or Excel exports: one packet the chair can review, lock and send.
Choose a time for a 30-minute conversation with our team.
Prefer email? Email my demo brief
Keep each reference check in one place.
Manage requests and consent records, collect reference responses, and prepare the report your committee needs to review a candidate.
- Committee-ready reports
Review reference answers and competency scores together. The chair can lock the report and export it to PDF or Excel.
- Automated reminders
Scheduled reminders follow up with references in their preferred language, reducing the emails your team has to send.
- Questions that fit your roles
Use your institution's survey templates and define the competencies you assess. Each reference for a candidate answers the same questions.
- Background checks in the same flow
Checkr and Sterling integrations. The candidate gives consent on their own secure link, and results are tracked next to the references.
- Branding, sign-in and roles
Your institution's wordmark, colors and single sign-on, with recruiter, hiring manager and department admin roles.
Less admin for HR. Clearer feedback for committees.
Give candidates and references a simple way to respond, while your team keeps the consent records and feedback together.
- 1reportA complete view of each candidate
Review every reference's scores and written feedback in one report, with the candidate's consent recorded alongside it.
- Open a secure link and respond
Candidates open a private link to give consent and nominate references. References answer through their own survey link. Neither needs a new account or password.
- 184languagesEnd to end
Portals, surveys, reminders and report labels in 184 languages. English and Spanish are human-verified; the rest use automatic translation with English as the fallback.
- 30minutesSee the complete workflow
Meet the product team for a walkthrough from candidate consent to the committee report, with time for your questions.
Keep reference data protected and reviewable.
Review how ReferenceCheck handles access, protects personal details and records changes before you bring it to your institution.
- TenancyOne institution per record
Every record belongs to exactly one institution. Isolation is enforced in the application and backed by row-level security policies in the database.
- EncryptionEncrypted at the field level
Names and contact details are encrypted before they reach the database. Lookups run on keyed indexes, so plaintext never has to.
- Sign-inSign-in your campus already runs
SAML and CAS single sign-on with optional multi-factor authentication, and roles for recruiters, hiring managers and department administrators.
- Audit trailA trail for every sensitive action
Every change to a request, template or report is recorded with who made it, when and from where, and shared report links log each view and download.
- LanguageLet participants respond in their language
Candidate portals, reference surveys, reminders and report labels ship in 184 languages. English and Spanish are human-verified; automatic translation covers the rest, with English as the fallback so nothing renders blank.
- AccessibilityAccessible as a baseline
The public candidate and reference flows, and this page, are built and tested against WCAG 2.1 AA, with WCAG 2.2 AA as the working target. The language switcher itself is fully translated and announces loading states to screen readers.
See the report before you book a demo.
Preview a sample faculty reference report with scores and written feedback from three references. It uses fictitious names and shows the format your committee can review.
- Competency scores with every contributing answer
- Each reference's relationship and written comments
- A report the chair can lock and export for committee review
- Fictitious names throughout; an example of the report format
Prefer a copy by email?
We'll send the sample report and follow up once about your campus workflow. You can also preview it without a form.
Choose a plan for your next search.
Compare plans by candidate volume and staff seats. Buy online without booking a demo, or request a written quote for your procurement process. Monthly and yearly plans renew automatically.
Automatic monthly billing. No annual commitment. Stop future renewal in your billing account.
Department plan
Medium Department
For regular hiring across a busy department.
$499total for one month
Or $4,990 for 12 months
- 100candidate workflows
per calendar year while licensed - 5active staff seats
candidates and referees use secure links
Department plan
Large Department
For a larger search team and higher hiring volume.
$999total for one month
Or $9,990 for 12 months
- 250candidate workflows
per calendar year while licensed - 10active staff seats
candidates and referees use secure links
The core workflow is included in every Department plan.
- Structured reference surveys
- Scheduled reminders
- Committee reports
- PDF and Excel exports
- Standard organization setup
- Onboarding guidance
Not sure which size fits? Compare your expected usage
We recommend the smallest plan that fits both numbers. Your organization’s name does not change these prices.
Enter two positive whole numbers to see your fit. All plan prices remain visible above.
All prices are in USD, before applicable tax, for new purchases. Existing customers, renewals, tax-exempt purchases and purchase orders: contact NES before paying.
One workflow means one candidate’s reference check. Referees and reminders are part of that workflow. Monthly renewals do not reset the calendar-year allowance. Access time and annual capacity are separate limits.
Verify your work email before paying. After payment is confirmed, complete organization setup and submit it for NES review. Activation is estimated within two hours after submission; we email you when your workspace is ready. Your paid term starts at activation. Review the purchase terms, including term-end access and exports, before payment.
Background screening and background-only purchases are separate from these reference plans and are not available for immediate online purchase yet.
Standard hosted organization setup and onboarding guidance are included. SSO, ATS connections, migration and custom implementation require a separate quote. Written quotes are confirmed by NES after you send your request; email is optional for viewing prices.
Questions before you choose a plan?
What happens in the 30-minute demo?
In 30 minutes, we show the candidate invitation and consent process, a reference survey and the report your committee receives. Bring questions about your current workflow, licensing or campus requirements. You can preview the sample report first or compare plans without booking a demo.
Do candidates and references need accounts?
No signup is needed. Candidates open a secure portal link to record consent and nominate references. References open their own survey link to answer. Only your institution's staff need to sign in.
Can we use our own questions?
Yes. Use survey templates for your institution and define the competencies you want to assess. Every reference for a candidate answers the same questions, so your committee can review feedback consistently.
Will you complete our security questionnaire, and where is our data held?
Yes. Send your institution's security questionnaire and we will complete it ahead of your review. The platform is hosted on Google Cloud in the United States; every record belongs to one institution, names and contact details are encrypted at the field level, and every sensitive action is logged.
Does it work with our HR or applicant-tracking system?
Reports export to PDF and Excel. The platform supports SAML and CAS, but SSO setup and direct ATS connections require a separate implementation quote. Bring your identity-provider and HR-system requirements to the demo so we can scope the connection and confirm your institution’s access requirements.
Is the platform accessible?
The public candidate and reference flows and this page are built and tested against WCAG 2.1 AA, with WCAG 2.2 AA as the working target. Accessibility features — including the language switcher — are translated alongside content and tested with screen readers. Ask us for the current conformance details before your accessibility review.
Can we evaluate the workflow before paying?
Yes. Preview the sample report without completing a form, and book a demo of the candidate, reference and committee workflow. To purchase, verify your work email, review your license and pay securely. After payment is confirmed, complete organization setup and submit it for NES review. Your workspace activates after NES approval.
How do we get pricing, and what happens to our data when a license ends?
Small, Medium and Large Department plans show their full monthly and yearly recurring totals below. Custom implementation and institutional procurement are quoted separately. Your institution owns its records; review term-end access, exports, retention and deletion in the purchase terms before paying. Existing customers retain their agreed contract terms.
Does monthly billing require an annual commitment?
No. Monthly plans charge automatically once each month. Yearly plans charge automatically once every twelve months. Stop future renewal from your billing account. Workflow allowances are cumulative per calendar year while your license is active; buying another month does not create a fresh annual allowance.
What happens after payment, and can we use a purchase order?
Create your buyer account and verify your work email before paying by card. After payment is confirmed, complete organization setup and submit it for NES review. Activation is estimated within two hours after submission, and we email you when your workspace is ready. Your paid term starts at activation. Standard hosted onboarding is included. For bank transfers, purchase orders, vendor review, custom SSO, ATS connections, migration or a larger implementation, request a procurement quote before paying.
Where can we review refund and renewal terms?
Review the purchase terms before payment, or request them with your procurement quote. Monthly and yearly plans renew automatically. You can stop future renewal while keeping your confirmed paid term. Review refund eligibility, term-end completion and export windows in the agreement before purchasing.